layiq
worthy; deserving; fitting; suitable.
A role, opportunity, or path that merits attention, time, and pursuit.
Loading LAYIQ…Job opportunity
Malvern, PA
Source: Vanguard careers · View original posting
From Vanguard's posting. “We” and “our” refer to the employer.
Are you an experienced executive administrator who enjoys partnering closely with senior leaders, managing complex priorities, and serving as a trusted advisor behind the scenes? Vanguard is seeking a proactive Executive Administrator to support a senior leader within Fund Services & Oversight (FSO), a division that helps oversee the operations, financial reporting, compliance, treasury activities, and strategic partnerships that support Vanguard's investment products.
In this highly visible role, you'll work with executive leadership, key business partners, and external stakeholders while helping drive the day-to-day coordination that enables business success.
Core Responsibilities
Provide proactive, high-touch administrative support to the executive, maintaining a forward-looking view of priorities, commitments, and preparation needs.
Manage a complex executive calendar with sound judgment, balancing competing priorities, protecting time, anticipating conflicts, and recommending solutions.
Coordinate internal and external engagements, including leadership, board-related, regulatory, and strategic partner meetings, ensuring appropriate preparation and follow-through.
Apply business context and executive-level judgment to identify dependencies, emerging issues, and opportunities requiring attention or escalation.
Arrange domestic and international travel, manage expense reporting, and coordinate related logistics.
Serve as a trusted point of contact for senior leaders, internal business partners, and external organizations.
Support special projects and administrative initiatives while contributing to a collaborative administrative community through shared practices, resources, and coverage.
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
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