Virtual Assistant - Board Support

• Virtual Assistant – Board Support
• Mental Health Association of Maryland (MHAMD) & BrainFutures
• Part-Time, Remote | Up to 5 Hours per Week (Variable)
• Position Summary

MHAMD and BrainFutures seek a Virtual Assistant to provide administrative and coordination support to their Boards of Directors and committees. This role requires exceptional follow-through, sound judgment, discretion, and professionalism when working with senior executives and board members on sensitive and strategic matters.

Key Responsibilities

• Coordinate schedules for two Boards of Directors (approximately 10–15 members each) and five committees. Proactively resolve scheduling conflicts through persistent follow-up, including direct phone and text outreach when email is insufficient.
• Prepare and distribute meeting agendas, materials, and communications in coordination with staff and board leadership.
• Set up and host Zoom meetings, provide technical support as needed, and prepare accurate, concise meeting minutes that reflect sensitive, nuanced, and strategic discussions.
• Facilitate timely information exchange among board and committee members and staff, track outstanding requests, and follow through to completion.
• Maintain organized board records and handle confidential information with appropriate discretion.
• Time Commitment: Flexible, averaging fewer than five hours per week, with workload varying according to meeting schedules and board activity.

Requirements

• Prior experience supporting Boards of Directors, executive leadership teams, or senior-level committees strongly preferred.
• Demonstrated initiative, persistence, and accountability for results rather than merely completing assigned steps.
• Proficiency with Microsoft 365, Outlook, Zoom, and AI tools.
• Strong interpersonal judgment and the ability to maintain strict confidentiality.