layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Administrative Associate V at Texas A&M University System

Plans and manages the general administration of the School of Music office: Creation, maintenance and updating office procedures manual
Monitors compliance with procedures
Hires, trains and supervises office workers and stage and recording crew
Manages payroll for Athletic Pep Band (25) and Staff Accompanists (8)
Manages and maintains inventory of supplies
Coordinates the maintenance of office equipment
Prepares and edits programs for concerts and recitals
Maintains student files
Handles mail and shipping
Recommends and implements process revisions
Meets with Director to suggest administrative improvements and new practices
Plans and executes the administration of School of Music activities and events (100+ per year):
Manages 25 Live scheduling of all School of Music venues including public performances rehearsal room scheduling special events
25 Live booking requests from external users.
Manages arrangements and billing for all external 25 Live requested events and for student recitals.
Manages payroll for 20-25 student workers on the Stage and Recital Crew.
Coordinates arrangements for the Harrington String Quartet performances.
Provides on-site assistance as needed for on-campus and external events.
Manages and arranges piano maintenance and tuning requests.
Administers contracts for instrument maintenance.
Oversees facilities maintenance.
Budget and Finance
Assists Director of the School of Music with budget planning and administration.
Administers budget for office expenses.
Organizes and maintains financial records.
Manages timesheets and approves payroll for Stage and Recital Crew, student office workers, Athletic Pep Band and Staff Accompanists (approximately 50 employees).
Prepares all purchase requisitions and tracks expenditures.
Allocates and reports Pro Card transactions.
Manages the School of Music credit card terminal; processes deposits, allocates credit card fees to correct accounts.
Receive, logs, and deposits payments for event admissions, student fees and purchases, Music academy tuition, donations, and other income.
Faculty and Student Travel
Manages travel for 32 faculty members, including reminding faculty of due dates for notification of absence, preparation of travel requisitions, assisting in completion of travel vouchers, and tracking individual expenditures to budgeted allocations
Maintains School of Music ONEcard, including booking travel, and does monthly allocations
Assists with arrangements for student group travel
Monitors faculty compliance with rules for international travel
Manages travel and lodging arrangements for guest artists
Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.
Necessary Qualifications: High School diploma.
Five (5) years of relevant administrative experience.
Thorough knowledge of MS Office suite, financial statements and budgets.
Ability to multi-task, excellent communications skills.
Ability to work cooperatively with others.
Ability to work independently with minimal supervision.

Administrative Associate V

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