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Washington University in St Louis
Washington University Danforth Campus; Hillman Hall
Source: Washington University in St Louis careers · View original posting
From Washington University in St Louis's posting. “We” and “our” refer to the employer.
Location
ST. LOUIS, MO 63105

 Scheduled Hours
37.5
Position Summary
The Bursky School of Public Health is seeking an experienced pre-award research administration professional with a collaborative spirit, a sharp eye for detail, and a mission-driven approach to supporting research. In this role, you will play a critical part in the sponsored project lifecycle, helping faculty develop high-quality, competitive proposals that are responsive to sponsor requirements and successfully submitted on time.
The Grants Budget Specialist provides comprehensive budget development and financial support for sponsored research proposals. The Specialist works closely with faculty, research leadership, and administrative staff throughout the pre-award process, including proposal development and submission, budget preparation and review, subaward coordination, just-in-time requests, and proposal-related compliance.
The position serves as a trusted resource to faculty, helping translate research plans into accurate, compliant, and financially sound proposal budgets. This position is primarily remote, with an expectation of attending on-campus meetings at least once per month and participating in additional in-person activities as needed.
Job Description
Proposal / Grant Management
Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.
Works with faculty in proposal preparation and submission.
Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
Stays current on federal and university developments regarding research administration and complex regulations.
May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
Prepares and reviews all agency forms for submission.
Enters grant budgeting documents on line, as needed.
Obtains PI and institutional signatures for proposal submissions.
Initiates subaward setup through SUBS system. Uploads pre-award documents and hands it off to Post-award to enter fund number.
Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
Award Management
Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
Teams with the Post-Award unit on revised budgets.
Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.
Research Compliance
Coordinates the necessary proposal documents support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
Research Reporting
Tracks and maintains online database via Monday.com of grants submitted, awarded, rejected, etc.
Job Location/Working Conditions
Normal office environment.
May travel to attend training sessions / seminars.
Physical Effort
Typically sitting at desk or table.
Repetitive wrist, hand or finger movement.
Equipment
Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
No specific certification/professional license is required for this position.
Relevant Experience (2 Years)
Not Applicable
A driver's license is not required for this position.
More About This Job
Compensation
$53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
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