Records Evaluator I

Essential Functions:

Examine and analyze student academic records to determine eligibility for admission and transferability of course credits, utilizing skill and expertise.

Evaluate transferability of undergraduate and graduate course work taken at foreign and domestic institutions, including military schooling and training, credit-by-examination, and other non-traditional credit. The evaluation process includes determining the number, level and nature of the course work being transferred and the specific application of appropriate course work to general education, preparatory, major, minor, and elective requirements for all degree programs offered by the University.

Run SOAR audits for eligible students and determine the accuracy of the audit. Manually update and adjust the Academic Advisement Report to properly account for all transfer credit granted.

Prepare timely Academic Advisement Reports and update the applicable system record.

Assist in entering and updating course equivalencies in the Transfer Equivalency System (TES) to ensure consistency in transfer information across evaluations.

Review information captured by the transcript processing system for accuracy. Update and correct information to ensure student academic transcripts are successfully added to academic records and information entered is consistent with information listed on incoming transcripts.

Review student files to determine certain scholarship eligibility.

Interpret, clarify, and summarize degree requirements, academic policies and procedures for students, advisors, faculty, and other staff.

Resolve student concerns related to the transferability of credit; develop creative solutions for students with exceptional problems.

Maintain daily contact with students, advisors, Campus Directors, other departments within the university, and faculty pertaining to questions regarding student evaluations, course waivers, student agreements, University policies and standards, as well as clarification on current and past catalog/program requirements.

Perform re-evaluations for students who have changed degree objectives or who have earned additional credit from non-traditional credit (CLEP, DANTES, Challenge/Credit by Exam, military) or collegiate transfer.

Prepare estimates, pre-evaluations, or course equivalencies for department chairs, advisors, and the Committee on the Application of Standards (CAS).

Assist students with special needs which require expert advice concerning evaluation of non-collegiate educational experiences or credit from colleges that are not regionally accredited.

Receive and process concurrent enrollment requests for students and complete Student Agreements in the SOAR system.

Receive, approve, and process Challenge/Credit by Exam and update Academic Advisement Reports in applicable records system.

Receive and process faculty course waiver forms and adjust student Academic Advisement Reports accordingly including determination of level of credit, grade earned, recency of course, and its applicability to the student’s program.