Finance Specialist - Chattanooga, TN

Summary

Join our dynamic team as a Finance Specialist. In this pivotal role, you'll manage travel reimbursements, expense reports, and support the planning, development, and implementation of operational policies and goals. You'll ensure the smooth handling of travel paperwork, invoices, and expense statements, while playing a key role in contract deliverables, budget management, and operational coordination.

Essential Duties and Responsibilities

• Support and Assist: Respond to phone calls and research queries to provide timely answers.
• Keep Records: Process and file expense statements.
• Quality Control: Review vendor invoices for accuracy prior to sending them to Accounts Payable.
• Team Collaboration: Participate in phone calls with remote team members.
• Billing Accuracy: Scan paperwork for each location for monthly billing.
• Strategic Support: Assist in the planning, development, and implementation of operational policies and goals in coordination with senior staff.
• Travel Document Processing: Process travel documents for the entire workforce.
• Invoice Auditing: Audit and approve invoices for miscellaneous items or services purchased to support operations.

Supervisory Responsibilities

None

Competency

To perform the job successfully, an individual should demonstrate the following competencies (minimum of 5):

Adaptability - Adapts to changes in the work environment; Manages competing demands; Change’s approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; adapt to new product introduction, emergent business needs, and business evolution.

Analytical – Collects and researches data; Uses intuition and experience to complement data; designs workflows and procedures; Synthesizes complex or diverse information; Uses intuition and experience to complement data.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Self-Motivation: Sets and achieves challenging goals; measures self against standard of excellence; requires minimal supervision with self-managing strategies.

Dependability - follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. Goal- and detail-oriented.

Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education: High school diploma or equivalent; associate or bachelor’s degree in business administration, accounting, or a related field preferred.
• Experience: Minimum of 2 years of experience in administrative support, accounting, or a related field.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Experience with accounting software or expense management systems is a plus.
• Experience with travel management systems is a plus
• Familiarity with financial reporting and budgeting.
• Strong problem-solving skills and ability to troubleshoot issues.
• Ability to multitask and manage multiple priorities effectively.
• Experience in a fast-paced, high-volume work environment.
• Language Skills
• Ability to effectively present information in one-on-one and small group situations, respond to questions from groups of managers, clients, customers, other employees of the organization and the general public.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to read and comprehend simple instructions, short correspondence, and memos using the English language.
• Ability to write simple correspondence.
• Mathematical Skills
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to calculate figures and amounts with basic addition, subtraction, multiplication, and division with accuracy.
• Reasoning Ability
• Ability to solve practical problems.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Computer
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Certificates, Licenses, Registrations
• None required. Will be eligible to participate in the company continuing education program to gain future certifications.
• Other Qualifications
• Must be able to pass a background check and drug screen.