Procurement Coordinator

Overview

The Procurement Coordinator supports the VP of Contracts and Procurement with the administrative workload, focusing on access and support needed to procure for their operations.  This individual is responsible for multiple workflows, approvals, and consolidated purchasing lists for our preferred vendors.  Responsible for timely responses from Procurement team’s emails.   The Coordinator works closely with our Top Suppliers to facilitate purchasing, approvals, freight and Issue resolution.

Responsibilities

• Ensure business and users are using procurement systems and processes in alignment with policies; Provide education/visibility where gaps identified
• Monitors approval workflows to ensure efficient processing
• Supports new business process architecture, participating in designing, testing, training and deploying of solutions
• Liaises with IT and Clinic Operations teams to ensure continuity of the acquisition of goods and services, including supplier selection and coordination and organization of RFPs
• Records supplier performance information and participates in vendor management reviews
• Maintain location services data to accurately reflect what has been purchased and validate related Vendor invoices
• Maintain clinic/office supplies purchasing catalog in Smartsheet and workflows to support streamlined operations.
• Manage reporting requests in Amazon Business, Clinic Equipment purchase history, and support policy building
• Escalates key risks effectively to Dept leadership

Qualifications

• ·
• Communication Skills: Strong written and verbal communication in English; Heavy emphasis on internal customer support and vendor relations
• ·
• Accountability: Able to prioritize work, meet deadlines and targets; retain lessons learned and apply to future repeat issues.
• ·
• Analytical Skills: Strong problem solving skills and techniques. Able to understand and carry out spend analysis and make recommendations for how to improve, with emphasis on Enterprise level impacts.
• ·
• Technical Knowledge: Knowledge of Procurement platforms and processes (primarily Indirect purchasing); Familiarity with Amazon Business, Avid desired.
• ·
• Team/Customer Focus: Able to work with and influence many different stakeholders across multiple brands and business units, a change agent with rigorous, organized, and effective time management
• ·
• Motivation: Strong desire to learn and develop in Procurement workspace; Desire to serve our internal customers and reflect our values as servant-leaders.
• ·
• IT Skills: Intermediate to advanced Excel user, familiarity with Microsoft Office products, PowerBI or similar analytical tool experience, familiarity with Concur, NetSuite, Docusign preferred
• ·
• Finance: Understanding of invoice reconciliation, and payment facilitation processes with emphasis on timeliness and accuracy
• Bachelor’s Degree in Procurement, Business, Analytics, Project management, Communications, Finance, or related field
• Basic experience in Procurement, Analytics is desirable
• Minimum 2 years experience in related field (PT clinic operations, multi-site purchasing Org, Customer service, procurement, supply chain) strongly preferred

Responsibilities

• Ensure business and users are using procurement systems and processes in alignment with policies; Provide education/visibility where gaps identified
• Monitors approval workflows to ensure efficient processing
• Supports new business process architecture, participating in designing, testing, training and deploying of solutions
• Liaises with IT and Clinic Operations teams to ensure continuity of the acquisition of goods and services, including supplier selection and coordination and organization of RFPs
• Records supplier performance information and participates in vendor management reviews
• Maintain location services data to accurately reflect what has been purchased and validate related Vendor invoices
• Maintain clinic/office supplies purchasing catalog in Smartsheet and workflows to support streamlined operations.
• Manage reporting requests in Amazon Business, Clinic Equipment purchase history, and support policy building
• Escalates key risks effectively to Dept leadership

Qualifications

• ·
• Communication Skills: Strong written and verbal communication in English; Heavy emphasis on internal customer support and vendor relations
• ·
• Accountability: Able to prioritize work, meet deadlines and targets; retain lessons learned and apply to future repeat issues.
• ·
• Analytical Skills: Strong problem solving skills and techniques. Able to understand and carry out spend analysis and make recommendations for how to improve, with emphasis on Enterprise level impacts.
• ·
• Technical Knowledge: Knowledge of Procurement platforms and processes (primarily Indirect purchasing); Familiarity with Amazon Business, Avid desired.
• ·
• Team/Customer Focus: Able to work with and influence many different stakeholders across multiple brands and business units, a change agent with rigorous, organized, and effective time management
• ·
• Motivation: Strong desire to learn and develop in Procurement workspace; Desire to serve our internal customers and reflect our values as servant-leaders.
• ·
• IT Skills: Intermediate to advanced Excel user, familiarity with Microsoft Office products, PowerBI or similar analytical tool experience, familiarity with Concur, NetSuite, Docusign preferred
• ·
• Finance: Understanding of invoice reconciliation, and payment facilitation processes with emphasis on timeliness and accuracy
• Bachelor’s Degree in Procurement, Business, Analytics, Project management, Communications, Finance, or related field
• Basic experience in Procurement, Analytics is desirable
• Minimum 2 years experience in related field (PT clinic operations, multi-site purchasing Org, Customer service, procurement, supply chain) strongly preferred