layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Administrative Coordinator I at Texas A&M University System

Required Education and Experience: Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Knowledge, Skills, and Abilities: Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Interpersonal and communication skills.
Planning and organization skills.
Detail oriented.
Essential Duties/Tasks
Event Planning and Communications
Coordinate logistics for meetings, conferences, lectures, workshops, dinners, and other program events, including, but not limited to managing schedules, booking travel, coordinating with speakers and attendees, securing venues, arranging equipment and audiovisual support, managing catering, creating event websites, overseeing attendee registration, and responding to inquiries and special requests.
Serves as primary liaison with speakers, guests, university partners, co-sponsoring organizations, vendors, and other external stakeholders.
Serves as primary point of contact for assigned events and meetings, ensuring timely communication and effective coordination before, during, and after each event.
Develops, edits, and maintains event materials, agendas, itineraries, briefing materials, attendee lists, and other program documents.
Promotes Institute events, programs, research, and publications to internal and external audiences through email communication, announcements, digital platforms, and other outreach efforts.
Assists with content development and maintenance of the Institute website and other digital communications platforms.
Coordinates event-related communications and follow-up, including invitations, reminders, post-event communications, and distribution of materials.
Administrative
Provides administrative support for Institute leadership and team members.
Maintain and optimize calendars for Institute Leadership, including coordinating meetings, appointments, and commitments.
Oversees scheduling and travel arrangements for Institute Leadership, visitors, speakers, and other guests as needed.
Coordinates logistical arrangements for meetings, appointments, and Institute activities.
Drafts, edits, and proofreads correspondence, memoranda, reports, and other administrative documents.
Process payments, invoices, purchasing requests, travel reimbursement, and other financial transactions in accordance with the university policies and procedures.
Monitors the Institute’s general email account and serves as a primary point of contact, responding to inquiries or directing requests to the appropriate team member.
Maintains organized administrative records and files.
Ensures compliance with university and Institute policies and procedures, and administrative requirements.
Program Support and Publications
Develop promotional and communications materials including emails, posters, announcements, newsletters, web content, and other outreach materials.
Coordinates the Institute’s newsletter, including gathering, editing, and organizing content and supporting distribution.
Analyzes requirements for projects, programs, and special initiatives and assists with developing timelines, resources, and implementation plans.
Provides administrative support and logistical support for Institute programs, research initiatives and special projects.
Serves as primary contact between the Institute, publishers, authors, editors, and other external partners to facilitate effective communication and coordination.
Coordinates publication related materials, timelines, correspondence, and administrative processes as needed.
Assists with special projects, identifies and resolves general administrative and operational issues, and ensures compliance with applicable university policies and guidelines
Who We Are
The Bush School of Government and Public Service, https://bush.tamu.edu, was founded in 1997, under President George H.W. Bush's philosophy that public service is a noble calling. Since then, the Bush School has continued to reflect that notion in curriculum, research, and student experience as the Bush School prepares students to become principled leaders in their fields and to reflect the value of public service throughout their careers.
Why Texas A&M University?

Administrative Coordinator I

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