From Sharpe Engineering's posting. “We” and “our” refer to the employer.
The Project Manager Assistant (PMA) provides administrative, coordination, and operational support to the Project Management and Engineering teams. This role supports project setup, documentation, scheduling, invoicing, reporting, and system accuracy to ensure projects remain organized, compliant, and well-documented throughout the project lifecycle.
The PMA works closely with Project Managers, Engineers, Finance, and Operations to support day-to-day project execution while maintaining accurate records within Sharpe’s project management systems, primarily Monday.com.
Requirements
Key Responsibilities:
Project Support & Coordination
Provide direct administrative and project support to Project Managers and the Engineering team
Format and organize project-related documents and correspondence
Maintain engagement with active project details to support accuracy and continuity
Assist with project kickoff preparation and attend kickoff meetings to understand scope and requirements
Support project closeout activities and documentation
Project Coordination & Monday.com Support
Support Project Managers and the PMO team by coordinating project information, schedules, and documentation with in Monday.com
Assist with the setup, maintenance, and organization of project boards, tasks, milestones, and timelines
Ensure project data in Monday.com is accurate, current, and consistently maintained
Translate project direction from Project Managers into actionable tasks and updates within Monday.com
Monitor task status, deadlines, and dependencies and escalate concerns to the Project Manager or PMO Manager as needed
Maintain standardized project templates, workflows, and documentation practices with in Monday.com
Support dashboards and reporting to provide project visibility to the PMO and leadership
Assist with onboarding and day-to-day support of team members using Monday.com, including basic guidance on tools, processes, and best practices
Change Orders
Assist in the creation and documentation of change orders
Enter change orders into system
Support invoice creation related to approved change orders
Maintain proper filing and documentation within established folder structures
Scheduling, Tracking & Reporting
Assist with maintaining project schedules and milestone tracking within Monday.com
Support reporting related to: Project progress; scheduled hours vs. planned timelines; backlog and workload visibility
Maintain the company-wide project Gantt chart or equivalent scheduling tools as assigned
Project Audits & Organization
Support internal project audits for organization, completeness, and accuracy
Review projects regularly to identify those transitioning to work hold or closeout
Maintain standardized project folder structures and documentation practices
Qualifications Education & Experience
High school diploma or equivalent required
Associate degree or relevant experience preferred
Prior experience in project support, administrative coordination, or engineering support roles preferred
Experience using project management or workflow tools (Monday.com preferred) Skills & Competencies
Strong organizational and documentation skills
High attention to detail and data accuracy
Ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong communication and collaboration skills
Proactive, service-oriented mindset
Benefits
Sharpe Engineering offers a comprehensive benefits package designed to support your health, well-being, and work-life balance. Our benefits include paid time off (PTO), 10 paid holidays, a flexible work schedule, 401(k) plan with company match, and medical, dental, and vision insurance. We also provide short-term and long-term disability coverage, as well as life insurance, helping ensure peace of mind for you and your family.
Sharpe Engineering & Equipment is an Equal Opportunity Employer.
About this listing
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
