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Washington University in St Louis
Washington University Danforth Campus; Seigle Hall
Source: Washington University in St Louis careers · View original posting
From Washington University in St Louis's posting. “We” and “our” refer to the employer.
Location
ST. LOUIS, MO 63130

 Scheduled Hours
37.5
Position Summary
WashU's Division of Student Success seeks an administrative professional for the position of Administrative Coordinator. The Division of Student Success advances the educational mission of the university through resources and experiences outside the classroom that prepare our students for lifelong success.
This position provides essential, confidential operations support for the Relationship and Sexual Violence Prevention (RSVP) Center. The department coordinator manages administrative workflow to assure effectiveness of operations, communications, meetings, and events. This position requires tact, independent judgment, flexibility, organization, and strict confidentiality.
Job Description
Provide administrative support to the director, and, as needed, to the assistant director. Maintain director’s calendars, schedule and support meetings, lectures, conferences, symposiums and seminars, manage reimbursements. Coordinate travel arrangements, itineraries, and expense reports.
Oversee office maintenance schedules. Develop, schedule and execute emergency warning protocols and testing.
Maintain and update program calendars, regular meeting notices, and clery report information.
Assist with drafting the annual report, including compiling, organizing and entering data; Develop forms, reports, presentations, displays, written materials and website content to disseminate program results that promote the office. Develop and manage confidential databases. Coordinate and manage special projects, their activities, and tracking of project status.
Monitor budget and expenses, review an overall quarterly summary of budget status with the RSVP director and advise on overall financial status of funds. Coordinate purchase order requests and work order requests. Maintain office supply inventory and coordinate purchase of supplies as needed.
Provide logistical support and preparation for presentations, trainings, workshops and special events that occur on and off campus (i.e. arrange location, order food, assemble materials, advanced mailings, etc.). Assist with various events within the office. Assign and oversee administrative projects given to work-study students. Manage onboarding materials for all new hires and practicum students each semester.
Provide front desk coverage and triage for walk-in students in need of immediate support.
Perform other duties as assigned.
Normal office environment.
Ability to travel to various on- and off-campus locations.
Typically working at desk or table.
Repetitive wrist, hand or finger movement.
Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
High school diploma or equivalent high school certification or combination of education and/or experience.
No specific certification/professional license is required for this position.
Relevant Experience (3 Years)
Not Applicable
A driver's license is not required for this position.
More About This Job
Compensation
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
LAYIQ is an independent job-discovery service. This listing does not imply a partnership with or endorsement by the employer. Review the original posting for current details and availability.
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