layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Executive Assistant to the President at University of Mount Saint Vincent

Manage the President’s calendar, including scheduling, prioritizing appointments, coordinating meetings, and protecting time for the President’s highest priorities.
Provide calendar and scheduling support for the Vice President for Strategy and coordinate routine administrative logistics as needed, Coordinate domestic and international travel arrangements for the President and, as assigned, the Vice President for Strategy, working with other University offices when appropriate.
As assigned, prepare, format, and proofread correspondence, meeting materials, reports, presentations, agendas, and other documents with exceptional accuracy and attention to detail.
Ensure the President has appropriate agendas, background materials, schedules, and logistical information in advance of significant meetings and engagements
Anticipate the President’s administrative needs and ensure that materials, schedules, logistics, and follow-up items are organized in advance of meetings and events.
Manage confidential documents and sensitive information with the highest level of discretion and professionalism.
Coordinate logistics for presidential meetings, events, visitors, and engagements, including room reservations, catering, technology, and related arrangements.
Screen and manage incoming calls, emails, requests, and inquiries to the Office of the President, directing matters appropriately and ensuring timely follow-up.
Maintain a professional, welcoming, and service-oriented Office of the President for students, faculty, staff, trustees, alumni, donors, community partners, and other visitors.
Maintain office systems, records, contact lists, files, supplies, and other administrative resources necessary for the effective operation of the President’s Office.
Support the President’s Office budget and administrative processes, including purchase requisitions, invoices, reimbursements, and expense documentation.
Track routine commitments, deadlines, and follow-up items for the President and help ensure that agreed-upon actions are completed on schedule.
Use sound judgment to determine what requires the President’s immediate attention and what can be routed or resolved through other University offices.
Use Microsoft Office, calendaring and collaboration platforms, and emerging AI-enabled productivity tools appropriately to improve efficiency and accuracy.
Perform other duties as assigned by the President.
Sample Performance Measures: The President's & VP for Strategy's calendars are accurate, organized, and include protection of priority time.
Meeting and travel materials are prepared accurately and on time.
Presidential commitments and follow-up items are reliably tracked and communicated.
Travel, meetings, visitors, and events are executed smoothly and at a high standard.
The President's Office is responsive, professional, discreet, and well organized.

Executive Assistant to the President

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