layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Senior Administrative Assistant - Radiation Oncology Department at MD Anderson Cancer Center

Documentation
Process licensing applications and renewals as required
Maintain Risk Management Education Credits (RME) documentation and records
Track attendance for Department Quality Assurance and Planning clinic meetings
Maintain documentation supporting compliance with institutional, state, and board certification requirements
Coordinate department-specific assignments and program-related projects
Create meeting agendas and prepare information for dissemination and review
Follow up with attendees to ensure completion of assigned action items
Prepare meeting, conference, and program support minutes
Maintain faculty curriculum vitae (CV), biographical sketch (biosketch), and other support (OS) documents monthly
Calendar Management
Maintain faculty and staff time-off requests and clinic coverage records utilizing Kronos and Outlook service calendars
Proactively manage faculty Outlook calendars to support clinical operations
Administer departmental timekeeping activities through Kronos
Schedule meetings, classes, symposiums, conferences, seminars, and workshops
Coordinate institution-level events and visitor logistics
Develop seminar announcements and support event advertising efforts
Arrange visitor and guest travel accommodations
Facilitate departmental meetings as requested
Department Operations
Perform complex administrative duties supporting department leadership and faculty
Compose formal and informal correspondence
Create, edit, and format presentations and presentation materials
Coordinate onsite and virtual meetings including setup, preparation, facilitation, and follow-up activities
Manage departmental purchasing activities
Establish priorities and monitor special project status and deliverables
Support implementation of information systems, grants, and contract preparation activities
Assist department operations across multiple locations
Update the department website quarterly
Complete assigned educational courses and assist with departmental planning activities
Faculty Support & Business Operations
Assist Department Operations Managers with faculty recruitment activities
Support faculty credentialing and other faculty actions
Coordinate faculty-sponsored visitor and candidate recruitment travel
Mentor new support staff during their first six months when assigned
Coordinate financial and service arrangements for departmental activities
Post and track PRS fiscal expenditures and complete monthly reconciliations
Monitor cost center expenses to prevent over-expenditures
Ensure compliance with funding source requirements, policies, and procedures when processing reimbursements and travel
Assist with policy creation, training initiatives, research efforts, and business management activities
Perform other duties as assigned
EDUCATION
Required: High School Diploma or Equivalent
Preferred: Associate's Degree or
Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: 5 years Administrative/secretarial experience. or
Required: 3 years Required experience with Associate's degree. or
Required: 1 year Required experience with Bachelor's degree.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent

Senior Administrative Assistant - Radiation Oncology Department

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