Program Analyst

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

Position Summary

BB&E is seeking a dynamic and detail-oriented Program Analyst to join our team, supporting the NAVFAC Marianas’ Operations Production Support Division in Santa Rita, Guam.

Job Duties & Responsibilities

Provide full-spectrum background and working-level administrative and analytical support to include:

• Manpower and equipment utilization studies
• Instructions, Notices, Standard Operating Procedures (SOPs), and other policy documents
• Human Resources (HRO) support, Request for Personnel Action, manning analysis, desk audits
• Budget planning, execution, and management
• Reports, Metrics, Taskers, Data Calls, and Visualizations
• Personal Property and Inventory Control
• Administrative, records, procedures, instructions maintenance
• Directives and procurement program administration
• Administrative services support
• Defense Travel System (DTS) support
• Freedom of Information Act (FOIA) support
• Analyze and evaluate the effectiveness of the administrative processes and recommend areas for improvement; recommend improvements(s) for expediency and efficiency of processes keeping in mind the satisfactory delivery of services to the client

Research, analyze, and provide recommendations regarding operational transformational initiatives, including facilitating the deployment of these initiatives; work with multiple Directorates, Production Support Divisions, Assistant Operations Officers (AOPs), Public Works Offices (PWOs), Resident Officer’s in Charge of Construction (ROICCs), and develop and implement strategies to ensure smooth program execution through proactive management of delivery Plans of Action and Milestones (POAMs), including prompting external demand signals

and support resources

Provide technical assistance to the Deputy Operations Officer (DOPS), as required, in the coordination of the Monthly Operations Assessment sequences for the NAVFAC Marianas Commanding Officer; efforts involve coordination & consolidation of assessment data from Directorates, Divisions, AOPS, PWOs, and ROICCs, including performance assessment content overview, analysis overview, and recommendations for improvement and programmatic way-ahead

Compile and analyze data obtained in responding to and/or managing requests for information, briefings, data calls, etc., including high-level, urgent requests from the Commanding Officer/Regional Engineer (CO/RE)

Apply in-depth knowledge of the Command and its programs when responding to inquiries; conduct technical research of files for information to be used in replies, or requests information from the department(s); if information is readily available, compose, and review/edit replies for signature; maintain a tracker on incoming correspondence and action documents and follow up on work in progress to ensure timely reply or action; review all correspondence for accuracy, and compliance with the Command policy, practices, and procedures;

advise offices of inadequacies or delinquent actions

Prepare responses for the CO/RE for Facilities and Environmental, Executive Officer (XO), Operations Officer (OPS), Directorates, and Divisions. Correspondence includes all formats including, but not limited to: Naval and business letters, personal letters and memorandums, Naval messages, reports and briefing materials

Work with Senior Staff, Directorates and Divisions in analyzing cross-functional operations

Create a work plan consisting of a set of milestones and obtaining approval from the Contracting Officer’s Representative (COR) prior to its implementation

Prepare periodic reports, visualizations, forms, budgetary documents, plans, studies, consolidated responses, spreadsheets, trackers, records, correspondences and briefing of management and program analyses

Provide daily confirmation with the contractor of the sampling execution schedule

Perform other duties as assigned

Requirements

• Key Qualifications
• U.S. Citizenship and SECRET clearance are required
• Knowledge: Analytical, problem-solving, and time management skills
• Strong Communication Skills: Excellent verbal and written communication skills, with the ability to effectively convey complex technical concepts to diverse audiences
• Software: Proficiency using MS Office software including Excel, Word, and PowerPoint and Adobe Acrobat
• Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously
• Experience & Education
• Experience: Minimum 5 years of management and/or program analysis experience
• Education: Associates or Bachelor’s degree in Business Administration or closely related field
• Physical Requirements and Work Environment
• The physical demands and work environment will vary based on the position, assigned duties, and work location. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.
• Remain in a stationary position for extended periods
• Use computers, telephones, and other office equipment
• Move throughout offices, facilities, and project sites
• Reach, grasp, handle equipment, and operate controls
• Communicate effectively and review documents, equipment, and site conditions
• Lift and carry materials or equipment weighing 10-50 pounds, when required by the assignment
• Stand or walk for extended periods and occasionally climb, kneel, or crouch
• Navigate uneven or rough terrain, when required
• Work indoors and outdoors in varying weather conditions
• Occasionally enter confined spaces or work at heights, when required
• Wear required personal protective equipment
• Work in environments that may include noise, dust, fumes, chemicals, electrical hazards, construction activity, or other site-specific conditions
• LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.
• Required are representative of minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an "at-will" basis.