Executive Assistant & Social Media Coordinator

ABOUT QQR

QQR is a growing family of freight transportation companies. QQR Transport, Inc. is an asset-based full truckload motor carrier, headquartered in Cincinnati, Ohio, with a decade of operating history. QQR Logistics Solutions, Inc. (“QQR Logistics”) is a non-asset 3PL freight brokerage, headquartered in Fort Worth, Texas, serving shippers since 2018. The companies are sister companies supported by a shared services organization. We are in active growth mode, which means real responsibility, real variety, and real room to advance.

ABOUT THE ROLE

This role is anchored in executive support. Roughly half of your week belongs to the CEO and executive team: calendars, travel, meetings, and the confidential matters that come with the seat. What will set the winning candidate apart is the other half. We need genuine social media talent, someone who can own QQR's social presence end to end (content calendar, creation, posting, engagement, reporting) at a professional standard, not as a side duty.

The balance of the role covers event planning, office administration, HR support, and various duties at the executive team's direction.

How your time breaks down (flexes week to week, especially around events and travel):

• Executive support: ~50%
• Social media and marketing: ~25%
• Events, office administration, HR support, and various duties at the executive team's direction: ~25%

Few seats offer this kind of reach. You will work directly with the leadership of a carrier, a brokerage, and a shared services organization, touch nearly every part of the business, and see the direct results of your effort: in the executive office, at our events, and across our social channels. Plenty of people can do one of these things well. We are hiring the person who can do both the executive seat and the content, and do them at a high level.

This role is also expected to specialize over time: the opportunity to advance into one of these functions full time, including a dedicated Social Media Manager seat, is real and planned for. Your performance will shape which one.

WHAT YOU WILL DO

• Executive support
• Manage calendars, travel, meetings, and expense reports for the CEO and executive team
• Prepare agendas, meeting notes, follow-ups, presentations, and reports
• Handle confidential matters (compensation, contracts, customers) with complete discretion
• Social media and marketing
• Own day-to-day social media for the QQR companies (LinkedIn, Facebook, Instagram, TikTok, YouTube, and others), consistent with brand standards
• Build and maintain the content calendar; create, schedule, and publish posts
• Capture and edit photo and video from our offices, events, and operations
• Be a visible, active presence on social media representing the QQR brand: appear in content, engage with followers and industry conversations, and carry the brand voice professionally
• Monitor and respond to comments and messages to grow an engaged following
• Support driver recruiting and sales teams with content and campaign coordination
• Track engagement and report monthly on what is working
• Events
• Plan and execute company events: leadership meetings, team gatherings, customer and vendor functions, trade shows, and employee appreciation events
• Manage venues, catering, travel blocks, materials, budgets, and on-site execution
• Office administration and HR support
• Keep the Blue Ash office running: supplies, vendors, mail and shipping, visitors, and meeting spaces
• Assist HR with general activities: interview scheduling, onboarding coordination, employee records and filing, and employee engagement initiatives
• Take on various duties and special projects at the executive team's direction
• Provide general administrative support across departments as needed
• TRAVEL
• Up to 35%, primarily to our Fort Worth, Texas office and to Northern California (Stockton / Bay Area), plus trade shows, events, and other locations as needed. Includes overnight travel. Business travel is booked and reimbursed by the Company.

Requirements

WHAT YOU WILL BRING

• 3+ years of experience in executive support or administration, ideally supporting senior leaders
• Demonstrated social media content talent with a portfolio (required): strong writing, basic graphic design (Canva or similar), and short-form video creation and editing
• Comfortable on camera and representing the company publicly
• Familiarity with social scheduling and analytics tools (Meta Business Suite, Hootsuite, Buffer, or similar) is a plus
• Exceptional organization and the ability to juggle competing priorities, with experience planning or coordinating events
• Professional communication and sound judgment with confidential information
• Proficiency with Microsoft Office; comfortable learning new systems quickly
• Valid driver's license and a valid passport (or ability to obtain one), with ability to travel up to 35%, including internationally as needed
• Authorization to work in the United States. This position is not eligible for employment visa sponsorship, now or in the future
• Nice to have: transportation, logistics, or B2B industrial experience; Adobe Creative Suite proficiency.