Senior Specialist Meetings & Events

Job Details:

Are you a detail-oriented meetings & events professional who thrives on creating exceptional experiences and managing events from concept through completion? This is an exciting opportunity for a proactive, solutions-oriented professional who enjoys working in a fast-paced environment, navigating complex challenges, and building trusted partnerships across the enterprise.

Reporting to the Manager, Meetings & Events you’ll support the Tyson strategic meetings management program utilized by all employees of Tyson Foods, Inc., and subsidiaries, for all locations, partner with internal stakeholders to lead events from strategy and planning through execution while establishing and implementing best practices.

The position works closely with suppliers including hoteliers, venues, ground transportation, restaurants, audio visual, caterers, etc.; provides expertise and guidance to stakeholders, ensures compliance with company policies, and facilitates training room management.

Essential Duties and Responsibilities:

· Event Planning & Execution: Lead the successful planning, coordination and delivery of internal and external meetings and events and tradeshows from inception through post-event reporting.

· Project Management: Manage timelines, logistics, stakeholder communications and event deliverables while balancing multiple priorities and deadlines.

· Stakeholder Partnership: Collaborate with business units across the enterprise and other internal partners to align event goals and execution.

· Venue Sourcing & Contracting: Support site selection, develop requests for proposals (RFPs) and own vendor and venue contract negotiations.

· Registration Management: Coordinate registration processes, RSVP tracking, attendee communications and post-event attendance reporting using Cvent and other tools.

· Full attendee management: Coordinate changes, updates, and cancellations throughout the life cycle of the event

· Logistics Coordination: Manage food and beverage, audiovisual services, technology, transportation, giveaways, signage, nametags and other event requirements.

· On-Site Event Support: Serve as a lead on-site resource, oversee registration, vendor coordination, event flow and troubleshooting to ensure a seamless attendee experience.

· Budget & Financial Management: Prepare cost estimates, monitor event expenses, reconcile budgets, process invoices and support cost-effective event delivery.

· Reporting & Analysis: Develop post-event recaps, attendance reports, budget summaries and insights to measure event success and support future planning.

· Continuous Improvement: Help establish and implement best practices that enhance event quality, efficiency and stakeholder satisfaction

· Internal Space Management: Utilizes technology used to drive efficiency in training rooms including booking automation, calendars, and workflow relating to configuration and communication, including company policies. Collaborates with facilities, corporate AV, and cafeteria teams as needed.

· Additional duties:

· Supports the management of internal SharePoint pages and comprehensive content for meetings & events.

· Supports the Manager in developing, managing, and implementing tools and processes to achieve maximum service and value of Tyson’s meeting spend; mitigate risk and promote safety for attendees; mitigate monetary loss on meeting spend; reporting protocol for critical duty of care standards for meeting, event and show participants; and coordination of international events as the travel and meetings program globalizes.

REQUIREMENTS:

• · Bachelor’s degree required; Hospitality, Project Management, or Communications preferred
• · 3+ years of direct experience planning corporate meetings, events, and tradeshows.
• · Event Management Expertise: Demonstrated success managing complex events, coordinating logistics and delivering exceptional attendee experiences.
• · Contract Negotiation Skills: Experience in negotiating and managing contracts, vendor relationships, budgets and event-related risk while balancing business objectives and cost considerations.
• · Project Management Strength: Strong organizational and project management skills, including the ability to prioritize competing demands, manage multiple initiatives simultaneously and execute with exceptional attention to detail.
• · Communication & Relationship Building: Outstanding communication and interpersonal skills, with the ability to interact professionally with senior leadership, executive support teams, plant managers, and customers.
• · Initiative, Problem Solving & Judgment: Demonstrated ability to take initiative, navigate ambiguity, anticipate challenges, evaluate options, exercise sound judgment and make informed decisions while independently driving priorities forward in high-pressure, deadline-driven scenarios.
• · Client Service Focus: Excellent client service orientation and relationship-building skills, with the ability to establish and maintain effective partnerships with internal and external stakeholders.
• · Professional Presence: Demonstrated business acumen, diplomacy and discretion when handling sensitive business matters and interacting with senior stakeholders.
• · Industry Knowledge: Knowledge of hospitality, hotel sourcing, travel and meeting management practices, industry trends and supplier networks.
• · Technical Proficiency: Solid command of MS Office Suite, including Outlook, Word, PowerPoint, Excel and SharePoint; experience using Cvent.
• Supervisory: None
• Travel: 6+ domestic trips per year
• All professional team members are expected to demonstrate responsible use of approved AI tools, including safeguarding sensitive information, adhering to company policies, and validating AI-generated outputs. Individual Contributors should demonstrate the ability to integrate AI into daily work, improve efficiency through AI-enabled solutions, evaluate outputs critically, and apply professional judgment when using AI. People Leaders should demonstrate the ability to drive responsible AI adoption, enable effective use of approved solutions, identify opportunities to improve team performance through AI, and ensure accountability for the quality and accuracy of AI-supported outcomes.
• Relocation Assistance Eligible: Yes
• Work Shift: 1ST SHIFT (United States of America)
• Certain roles at Tyson require background checks. If you are offered a position that requires a background check you will be provided additional documentation to complete once an offer has been extended.
• Hourly Applicants ONLY -You must complete the task after submitting your application to provide additional information to be considered for employment.
• The successful candidate(s) must be willing and able to perform the physical requirements of the job with or without a reasonable accommodation.
• Tyson is an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity, disability or veteran status.
• We provide our team members and their families with paid time off; 401(k) plans; affordable health, life, dental, vision and prescription drug benefits; and more.
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• Unsolicited Assistance: Tyson Foods and its subsidiaries do not accept unsolicited support from external recruitment vendors for open positions within the United States. Any resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee or applicant tracking system at Tyson Foods or its subsidiaries, without a valid written request and search agreement approved by HR, will be considered the property of Tyson Foods. No fees will be paid if the candidate is hired due to an unsolicited referral.