Immigration Paralegal - Healthcare Team

The Paralegal will support the Healthcare Immigration Team in the preparation, filing, and management of O-1, EB-1, NIW and similar employment-based immigration petitions. This position works closely with attorneys, senior paralegals, individual and employer clients, and other stakeholders to ensure cases are prepared accurately, efficiently, and filed within established deadlines.

The ideal candidate is highly organized, detail-oriented, a strong writer, an effective communicator, and comfortable managing multiple matters in a deadline-driven environment.

The essential functions include, but are not limited to, the following: • Review client intake information and supporting documentation for completeness and accuracy. • Prepare immigration forms, supporting documentation, petition letters, and other case materials for attorney review. • Assist with the preparation and filing of employment-based immigration petitions, particularly O-1, EB-1, and/or NIW petitions • Compile, organize, and finalize petition packages in accordance with filing requirements and firm procedures.

• Communicate professionally and regularly with clients regarding case status, required documentation, outstanding information, and filing timelines. • Coordinate as needed with clients, attorneys, employers, and other parties to obtain and organize required case documentation. • Assist attorneys with the preparation of immigration-related correspondence, legal documents, and agency submissions, as applicable. • Schedule and facilitate client consultations and follow-up appointments with attorneys.

• Maintain accurate and timely case information in the firm's case management system. • Organize and monitor electronic and physical case files, including key dates, deadlines, documents, and case milestones. • Track case progress and follow up on outstanding items to ensure matters remain on schedule. • Conduct quality-control reviews of case documents and filing packages to identify errors, omissions, or inconsistencies before attorney review and filing.

• Assist attorneys and other members of the Healthcare Immigration Team with additional case-related projects and administrative tasks as needed. • Maintain confidentiality of client information and exercise sound judgment when handling sensitive documents and communications.

Requirements

• A bachelor's degree is required. • 1–3 years of paralegal, legal assistant, or other relevant professional experience; experience in an immigration law firm strongly preferred. • At least 1 year of legal assistant or paralegal experience preferred. • Prior experience with employment-based immigration matters is strongly preferred, especially with Forms I-140, I-485, I-129, and DS260. Experience with EB-1, O-1, and/or NIW petitions is a plus. • Ability to work in the Firm’s office in Memphis, Tennessee • Demonstrated ability to prepare clear, professional legal documents and client correspondence. • Strong written and verbal communication skills. • Experience reviewing, organizing, and preparing legal or regulatory documentation. • Working knowledge of legal case management or database software. • Strong organizational skills with the ability to manage multiple cases and competing deadlines. • Exceptional attention to detail and accuracy. • Ability to work independently while also collaborating effectively with attorneys and team members. • Ability to communicate professionally and effectively with clients and other stakeholders. • Ability to prioritize tasks and meet deadlines in a fast-paced, deadline-driven environment. • Strong problem-solving skills and the ability to follow established procedures while exercising sound judgment.
• Experience working with employment-based immigration petitions. • Experience with employment-based immigration matters, including cases involving healthcare professionals. • Familiarity with USCIS forms, filing procedures, and supporting documentation requirements. • Experience working with physicians, researchers, professors, hospitals, healthcare systems, university employers, or other healthcare organizations. • Familiarity with legal case management platforms and document management systems.