layiq

/la·yiq/adjective

worthy; deserving; fitting; suitable.

A role, opportunity, or path that merits attention, time, and pursuit.

LAYIQ - Administrative Coordinator - Cardiology at MD Anderson Cancer Center

Department Operations
Coordinate multiple assignments and projects simultaneously while exercising independent judgment and discretion
Respond diplomatically to internal and external stakeholders while handling sensitive situations and confidential information
Coordinate faculty recruitment activities and supporting administrative processes
Conduct departmental orientation for new employees and trainees
Maintain confidential office files, databases, reports, and departmental standard operating procedures and manuals
Prepare faculty and advanced practice provider credentialing packets and monitor licensure compliance activities
Assist with faculty promotions, mid-year reviews, and tenure appointments
Facilitate office moves, Facilities Asset Requests (FAR), FM Space requests, and departmental maintenance requests
Collaborate with the Division of Internal Medicine as the department administrative representative for Grand Rounds and assist with weekly noon conferences
Serve as the department's primary timekeeper and provide backup support to the Operations Manager
Clinical & Schedule Calendar Management
Maintain faculty and advanced practice provider outpatient and inpatient calendars
Coordinate with the CardioPulmonary Center (CPC), Thoracic Imaging Department, and Mays Clinic to ensure routine shift coverage
Collaborate with the CPC Medical Director and advanced practice provider supervisor to ensure clinic schedules are assigned and updated
Coordinate with Clinical Specialists to ensure assigned shifts are appropriately staffed
Distribute and interpret calendar schedules for Houston Area Locations (HALs)
Maintain the on-call system, annual schedules, and monthly clinical schedules
Monitor schedule accuracy and communicate updates to relevant stakeholders
Administrative Support
Provide clerical and administrative support to assigned faculty and staff
Coordinate travel arrangements and prepare expense reports in accordance with institutional guidelines
Process travel reimbursement documentation and expenditure submissions
Communicate faculty absences to clinics and update departmental web scheduling systems in a timely manner
Manage calendars, meetings, agendas, presentation materials, meeting logistics, and virtual meeting support
Prepare meeting notes and administrative documentation for faculty, staff, and department leadership
Provide cross-coverage for departmental assistants during absences or workload fluctuations
Serve as backup support for laboratory order processes
Department Communications Liaison
Maintain and update Department of Cardiology external and internal websites and storefront pages
Prepare departmental highlight presentations and articles for divisional and institutional leadership
Serve as the primary communications liaison for routine departmental updates and achievements
Develop professional written communications and presentations for leadership audiences
Demonstrate strong written and verbal communication skills in all interactions
Space Planning, Information Systems & Property Control Management
Participate in coordinating departmental space assignments and employee relocations
Serve as the administrative lead for department property control activities and annual inventory processes
Ensure inventory records are accurate, reconciled, maintained, and entered into departmental databases
Generate monthly mobile device connectivity reports
Collaborate with the Operations Manager on departmental desktop software standards
Partner with Division of Internal Medicine Information Systems teams to maintain technology standards
Coordinate resolution of hardware and software issues with desktop support teams and track information system requests
Collaborate with the Operations Manager to ensure new equipment is configured and installed appropriately
EDUCATION
Required: High School Diploma or Equivalent
Preferred: Associate's Degree
Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: 7 years Administrative or related experience. or
Required: 5 years Required experience with Associate's degree. or
Required: 3 years Required experience with Bachelor's degree.
The University of Texas MD Anderson Cancer Center offers excellent

Administrative Coordinator - Cardiology

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