From Intelligent Technical Solutions's posting. “We” and “our” refer to the employer.
Job Description
The Finance Admin Assistant is dedicated to keeping Intelligent Technical Solutions compliant and ensuring finance administration runs smoothly. This position is key in supporting multi-state sales tax, commission processing, accounts payable, business licenses, entity filings, insurance, and lease records. Because the work is compliance-based, this role requires accuracy in every filing, payment, and record, while new sales tax nexus obligations call for careful, independent research.
The ideal candidate is a highly motivated, detail-oriented self-starter who takes initiative, holds themselves to a high standard, and is always looking for a better way to get the work done.
Job Responsibilities
Prepare, file and pay sales tax returns across multiple states and local jurisdictions (including IL, MI, NV, WA, AZ, FL, TX, CA and San Francisco) accurately and on time
Research nexus, registration, rates and product taxability when the company reaches a new sales tax nexus, and set up tax codes for clients in ConnectWise
Support use tax, B&O tax and personal property tax compliance, including assessments and payments
Process monthly commissions for Client Success, Outside Sales, employees, third parties and channel partners, including QuoteWerks MRR/NRR conversions and paid invoice data pulls
Support accounts payable processing in Sage Intacct, including bill entry, vendor setup and refunds
Maintain business license and permit registrations and renewals, and prepare business filings and entity documentation through the CSC portal
Track leases, utilities, insurance policies and certificate of insurance (COI) requests, and monitor renewal and 90-day notice deadlines
Work the Finance Admin service board, triaging and resolving tickets within agreed turnaround times
Keep trackers, the filing calendar and the Finance Admin Reference Guide accurate and up to date
Find work without being assigned it, and suggest or build improvements to Finance Admin processes
Job Qualifications
Bachelor's degree in Accounting, Finance or a related field preferred
1-2 year of accounting, tax or compliance experience required; US sales tax experience preferred
Strong attention to detail and a high personal standard for accuracy, since the work is compliance based
Strong research skills, with the ability to find, read and apply state tax rules and official guidance on your own
Highly motivated self-starter who finds work without being told and looks for ways to improve processes
Intelligent Technical Solutions (ITS) has been made aware of fraudulent job postings and communications misrepresenting our company. Applicants are advised to exercise caution and apply only through official ITS channels.
ITS does not request payment or financial information at any stage of the hiring process.
Sensitive personal information (e.g., Social Security numbers) will not be requested prior to a formal offer.
We have become aware of fake profiles on LinkedIn, Facebook, and other social media platforms impersonating our employees and falsely claiming to represent our company. Please exercise caution when interacting with these accounts.
If you receive suspicious messages or requests, do not engage. Report them to careers@itsasap.com.
All verified job openings are posted here: https://www.itsasap.com/job-openings
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